Solutions
Duplicate Supplier Finder™
If you manage more than 1,000 vendor accounts on your master vendor file, you almost certainly have duplicate vendor entries and errors you know nothing about. This is one of the main causes of overpayments and costs organizations significant sums of money every year.
Duplicate Supplier Finder™ (DSF) is an accounts payable audit tool which identifies errors in your master vendor file either on a monthly or quarterly basis. Current accounting software does not cover the functionality within DSF. Typically accounting packages will look for a name match or carry out a zip code check.
Duplicate vendor entries and errors are caused by numerous different reasons, many emanating from vendor errors, internal process errors and sometimes fraud. Current accounts payable processes and manpower cannot protect against all of them. Duplicate Supplier Finder™ analyzes the master vendor file against 6 levels of granularity ensuring only real duplicates are highlighted. It can highlight:
- vendor errors and fraud
- input and human errors
- typographical mistakes
- process errors
- compliancy issues
- multi-vendor entries
DSF will protect an Accounts Payable department from duplicates and ensure best practice management. It is an accounts payable audit tool that saves valuable AP time, improves invoice management processes and protects valuable working capital.
If you still don’t believe you have duplicate vendor entries and have more than 1,000 vendor accounts then why not make sure and click here and apply for a free health check worth $995.
How It Works
Duplicate Supplier Finder™ is a software application which identifies potential duplicate vendors and errors using proven search algorithms, fuzzy matching and sophisticated analytical techniques.
- Management Reporting - The software generates a report of potential duplicate vendors across several levels of probability.
- Process Improvement – using a unique system of identification AP processes can be improved.
- Any Accounting System - It works with any major accounting system.
- Less Than 1 Hour Per Week - The easy-to-use menu options provide a step-by-step guide and the whole process often takes less than an hour a week to complete. It can be used monthly or quarterly.
- For Any Budget - Depending on your organizational requirements Duplicate Supplier Finder™ is available in three versions: Express, Business or Enterprise.
Immediate Business Benefits
Duplicate Supplier Finder™ has been designed to be used by any finance professional almost straightaway. It can be set up to work within any Accounts Payable process in under a day and delivers the following benefits very quickly.
- Increases AP control
- Saves time and money
- Cuts duplicate payments
- Supports compliance
- Increases efficiency
- Improves processes
- Reduces risk and fraud
Technical Specifications
Duplicate Supplier Finder™ uses Microsoft Access and SQL Server to save all processes, reports and core AP data. It supports Microsoft Access 2000, 2002, 2003, 2007 and Microsoft SQL Server 2005 and 2008. It also works on Citrix servers that support Microsoft database solutions.
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